CalNet Sponsored Guests Project
CalNet Sponsored Guests is a new service for campus applications that allows guests to use their personal Google credentials or Sponsored Guest ID in lieu of a Calnet ID for authentication.
Why did we do this?
The aging legacy guest application received limited technical support due to dwindling resources. Instead of fixing the outdated application, we found it more feasible to purchase Cirrus Identity, a third-party solution.
What’s new?
Multiple Sponsors for a Guest
The new application allows a guest to be sponsored by multiple employees and have a single login. In such cases, the guest’s expiration date will be the latest date listed. Applications and sponsors are responsible for appropriately managing access to their guest users.
A Different ID
The legacy guest application created CalNet IDs for guests, similar to the ones we use for the campus community. The new application, instead, allows the guest to login using their Google authentication or Sponsored Guest ID. Sponsored Guests will not have a CalNet ID.
Guest Access
Sponsored Guests can access web-based applications that have opted to allow guests, but will not be able to use Active Directory computers and services and cannot update their listing in the campus directory.
CAS Login
New guests log in by clicking on the “Sponsored Guest Sign In” link on the CAS page. Sponsored Guests do NOT enter their login and password on the CAS screen directly.
What’s the same?
Many of the functions are similar, even if the look and feel is different.
Sponsors can still:
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Invite guests
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Set custom expiration dates
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Invite guests in bulk via file upload
Guest can still:
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Accept an invitation
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Only log into campus applications that explicitly allow guests
Tip: Only employees can sponsor a guest.
When will this be implemented?
PROJECT MILESTONES |
DATE |
|
Set up test environment |
March 1, 2019 |
|
Create documentation for CalNet website |
April 30, 2019 |
|
Create internal documentation and resources |
April 30, 2019 |
|
Begin Pilot |
March 15, 2019 |
|
CalNet Sponsored Guest application in test and production |
May 13, 2019 |
|
Test period for app owners that allow guests |
May 16 to May 22, 2019 |
|
App owners begin using CalNet Sponsored Guest accounts |
May 23, 2019 |
|
Disallow access to legacy guest application |
May 30, 2019 |
|
Legacy guests begin conversion to CalNet Sponsored Guest accounts |
May 30, 2019 |
|
Legacy guest accounts no longer valid |
June 28, 2019 |
Have questions? Email calnet-admin@berkeley.edu for assistance.